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Purchases & suppliers

Who can use thisOwnerManager (Inventory staff for purchases)

Bringing stock in is done with purchase orders (POs) raised against your suppliers.

Suppliers

Under Suppliers, keep a directory of who you buy from, with their contact and GST details. Open a supplier to see their statement — their POs and your outstanding payable.

The suppliers directory
The suppliers directory

Raise a purchase order

  1. Under Purchases, click New PO and pick the supplier.
  2. Add the products and quantities you’re ordering. A running GST-inclusive estimate updates as you go.
  3. Save the PO. It gets a sequential PO number.
Building a purchase order
Building a purchase order

Receive stock

When the goods arrive, receive against the PO:

  • Choose which location the stock goes into.
  • For batch-tracked items, record the batch number and expiry as you receive.

Receiving increases your stock and your payable to that supplier.

Send a PO to your supplier

Open a PO to Download PDF, Print, or Send to supplier on WhatsApp (from your shop’s own number). The supplier can also open a secure, view-only PO link — no login needed.

PO detail with Download / Print / Send
PO detail with Download / Print / Send
Settling a supplier bill

A PO is settled by marking it paid; the supplier statement’s closing balance is your authoritative payable. (Per-payment supplier installments — the mirror of customer payment collection — aren’t recorded individually.)

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